A dealer in Sahiwal, Okara or Rahim Yar Khan sells the season on credit. Seed, DAP and urea go out before sowing, the sprays go out when the pest arrives, and the money comes back after the cotton or the wheat is picked and sold. In Sukkur and Mirpurkhas the crops change; the pattern does not. The register holds every farmer's udhaar in the owner's handwriting, the godown holds bags nobody has counted since Ramadan, and the company's letter says the dealer is short on target with the scheme deadline next week. Software for an agri input dealer has to be built around those three things: the season, the batch and the scheme.
Agri input dealer software starts with the season
Kharif crops such as cotton, rice, sugarcane and maize are sown from spring and harvested in autumn; rabi crops such as wheat are sown in autumn and harvested in spring. A dealer's credit follows the same calendar: inputs go out at sowing and at each spray, recovery comes at harvest. The software should hold each farmer's ledger by season and by crop, so the owner can see what is outstanding from this kharif, what was cleared from last rabi, and which farmers carry a balance across seasons. Recoveries are then planned around the harvest, village by village, with the mango and chilli growers of Mirpurkhas on a different calendar from the wheat farmers of Okara.
Batch and expiry on pesticides
Pesticides, weedicides and fungicides come with a batch number and an expiry date on the pack, and farmers and companies both ask for them. The software records the batch at purchase, sells from a chosen batch, lists what expires in the coming months, and returns unsold stock to the company by batch. The same discipline that a pharmacy uses applies here; our pharmacy software guide explains batch and expiry step by step.
Bags, litres and loose
| Product | Bought as | Sold as | What to track |
|---|---|---|---|
| Fertiliser (urea, DAP, potash) | Bags, by company and brand | Bags, sometimes half bags | Scheme and target per company; godown by location |
| Pesticide and weedicide | Cartons of bottles or packs | Bottles, or litres and millilitres | Batch, expiry, company return |
| Seed (cotton, wheat, maize, vegetables) | Bags or packs by variety | Kilograms or packs | Variety, lot, season sold |
| Micronutrients and growth products | Cartons | Packs or litres | Expiry, company scheme |
| Sprayers and small tools | Units | Units | Warranty and supplier |
Company schemes and targets
Fertiliser and pesticide companies set dealer targets by season and pay back in free bags, cash discounts or trips when the target is met. If the scheme is netted into the price, the dealer never knows the real margin on a bag. The software should hold each company's scheme and target, show progress during the season, and post the benefit when it arrives, separately from sales. Claims to the company are then made from a report, not from memory.
Godown, recoveries and the salesman
A dealer's godown is across the road or in the next town, and sub-dealers in the villages carry stock on udhaar too. The software keeps stock by godown, moves it with a challan, and lists each sub-dealer's balance. Recoveries are planned by village and by day; the salesman visits with the list on a phone, records what was collected in cash, by transfer, JazzCash or EasyPaisa, and books the farmer's next order on the spot. Our guide to the salesman order-booking app covers the phone side, and distribution software for Pakistan covers routes and recoveries.
WhatsApp orders and the counter
Farmers send orders and photos of the pest on WhatsApp. The order is entered against the farmer's ledger, picked from the godown and delivered, with the credit or cash recorded. A counter at the shop bills walk-in sales on the same stock, and the day closes with cash, credit and transfers separated. Where a dealer runs a busy counter, our POS system handles the front and the ERP keeps the ledger behind it.
Close the current season on paper
List every farmer's balance as of one date, with the crop it belongs to.
Count the godown by batch
Bags by company and brand, bottles by batch and expiry, seed by variety.
Write down each company's scheme
Target, period, benefit, and how claims are made.
Load farmers, items and balances
We import them; the ledger starts with the balances you agreed.
Run the first season live
Sales, recoveries and scheme progress from the first day of sowing, with training on video in Urdu.
Rules on dealer registration and the records to keep differ by province and product: ask your agriculture department and the company you deal for. The software keeps batch, expiry and sales records in order; it does not replace that advice.
Working with Operix from Multan or Sukkur
Operix is in Karachi and has no office in Multan, Sahiwal, Sukkur or anywhere else. Dealers work with us online: discovery on video, screens approved before they are built, weekly releases on your own farmers and items, training on the live system in Urdu, and support on one WhatsApp number. Our distribution industry page shows the shape of the system, and the ERP software for Pakistan page the modules. Book a demo and bring one farmer's ledger page and one company's scheme letter.
Questions people ask
Can the software keep udhaar by farmer and by season?
Yes. Each farmer has a ledger with entries tagged by season and crop, so the owner sees what is outstanding from this kharif, what was cleared last rabi, and who carries a balance across seasons.
Does it track batch and expiry on pesticides?
Yes. Batch and expiry are recorded at purchase, sales are made from a chosen batch, and a report lists stock expiring soon so it can be sold first or returned to the company.
Can I sell fertiliser in bags and pesticide in litres from the same system?
Yes. Each item has its own units, and one item can be bought in one unit and sold in another, such as a carton bought and bottles sold, or a bag bought and half bags sold.
Do you have an office in Multan or Sukkur?
No. Operix is in Karachi. Dealers in Punjab and Sindh work with us online, with training on video in Urdu and support on one WhatsApp number.
How much does agri dealer software cost?
It depends on godowns, users, the number of companies you deal for and whether you need the salesman app. Operix does not publish prices; a written quote follows a discovery call.
